Work Location: Office of Facilities Planning, Efferson Hall, Baton Rouge, LA

Position Description: This position performs a wide variety of clerical duties that require independent judgment for administrative and support functions for the Office of Facilities Planning of the LSU Agricultural Center. Responsibilities for this position will include but are not limited to the following areas: administration and coordination of construction contracts, purchasing/procurement, accounting, contract management utilizing departmental construction management database/software and hard copy files, real property inventory, and property control. Performs a wide variety of clerical duties that require independent judgment to accomplish in support of the Architects, Engineers, and Project Managers within the department. Some discretion is required in the performance of these duties. Duties begin to expand in scope and complexity and develop into departmental‐program duties.

Breakdown of Duties:

30% Performs responsible duties related to the proper operation, coordination, and/or management of at the following administrative functions: Mail Operations, Printing, Telecommunications, Vehicle Management, Inventory Control, Purchasing, Records Management, Fiscal Management (payables, receivables, etc.), and Information Technology.

25% Performs administrative support activities such as maintaining files and central records, printing, and duplicating services, and purchasing of supplies and equipment. Processes routine paperwork and/or enters data into a department construction management database or other logs while providing technical assistance to those who need help within the department and while servicing a customer.

15% Performs responsible, initial departmental program duties in accordance with rules, regulations, and policies. May involve communication with other departments, customers, etc.

10% Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.

10% May begin performing duties related to traditional administrative functions, such as property control and safety, in addition to other clerical duties as noted above.

5% Compiles information from various sources and prepares specialized reports; format reports according to department standards.

5% Performs related duties as assigned.

Qualification Requirements:

Required:

Bachelor’s Degree and two (2) years related experience. Proficiency in Microsoft Word, Excel, and Outlook. Must have excellent organizational, communication, and interpersonal skills. Ability to work well in a team and on your own with supervision and ability to respond well to criticism and maintain a positive attitude.

Desired:

Bachelor’s Degree in Business, Finance, Accounting, Project/Construction Management, Engineering, Architecture. Experience in facility administration and construction procurement.

Salary and Benefits: Salary will be commensurate with qualifications and experience. The LSU AgCenter has an attractive benefits package with a wide variety of benefit options. Benefits offered include retirement, multiple medical insurance options, supplemental insurances (dental, life, long-term disability, accident, vision, long-term care, etc.), Tax Saver Flexible Benefits Plan (saves tax dollars on some child care and medical expenses), university holidays (14 per year, typically includes a week off at Christmas), generous annual (vacation) and sick leave benefits, Employee Assistance Program, and possible educational leave and tuition exemption for coursework at campuses of the LSU System. Specific benefits depend on job category, percent effort and length of employment.

Date Available: Upon completion of interview process

Application Deadline: March 27, 2024 or until a suitable candidate is found.

Application Procedure: Must apply online at LSU AgCenter Careers (or through Workday for internal applicants) by attaching biographical data, official university transcripts and three letters of recommendation. Paper, faxed or e-mailed application materials will not be accepted, except that in lieu of attaching the reference letters online, they may be sent directly to:

Mr. Dale Frederick, M.S., P.E., Director
Office of Facilities Planning, LSU Agricultural Center
207 J. Norman Efferson Hall
Baton Rouge, LA 70803
Telephone: (225) 578-8731
Email: dfrederick@agcenter.lsu.edu
Website: AgCenter website

The LSU Agricultural Center is a statewide campus of the LSU System and provides equal opportunities in programs and employment. An Equal Opportunity Employer.