Employee Related Information

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Updated: March 27, 2020- 3:30 p.m.

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Previous updates are in blue.

LSU AgCenter Guidelines on COVID-19

The following guidelines and recommendations are in effect until further notice by the Vice President for Agriculture.

All university-sponsored travel must be approved via a Spend Authorization prior to departure or the university will not be responsible for the reimbursement of expenses.

All faculty and staff should be aware of travel advisories and guidelines at the time of and during travel.

International travel by state employees has been terminated through Executive Order by Governor John Bel Edwards.Special authorization from the Commissioner of Administration will be required for any exemption.

Any person with domestic or international travel plans could be subject to additional guidelines or restrictions in the future.Additionally, there is the possibility of self-isolation or quarantine, at a final destination or upon return, depending on guidelines in effect at the time of travel.

These guidelines apply to travel regardless of method of transportation (commercial travel, state vehicle or personal vehicle).

  1. Domestic Travel
    All domestic travel could be terminated at any time based on Executive Order or LSU System directives.
    • All domestic travel will require approval by the Commissioner of Administration.
    • Domestic travel should be limited to travel that is absolutely essential to completion of the overall mission of the LSU AgCenter inclusive of research, extension and teaching.
    • All faculty and staff should be aware of travel advisories and guidelines at the time of and during travel.
  2. International Travel by Faculty and Staff
    • All international travel for business by faculty and staff is prohibited.
    • For the latest travel advisories, visit the U.S. Department of State Web Site at: https://travel.state.gov/content/travel/en/traveladvisories/traveladvisories.html/
    • Faculty or staff members with existing international travel should wait until 15 days prior to the scheduled departure to cancel.There is not a timeframe established for the length of the prohibition on international travel.
    • Faculty and staff scheduled to attend an international conference should review cancellation clauses to determine timeline for cancellation notification for the reimbursement of any fees that have already been paid.If the conference requires notice of cancellation more than 15 days in advance in order to receive a refund, please cancel accordingly.This includes any associated airfare.
    • Any person with domestic or international travel plans could be subject to additional guidelines or restrictions in the future.Additionally, there is the possibility of self-isolation or quarantine, at a final destination or upon return, depending on guidelines in effect at the time of travel.
    • Students, faculty, and staff who are returning from international travels from any country are prohibited from returning to any and all university campuses, facilities, and activities during a 14-day period from the date of departure from that country, and may not return to campus unless they are asymptomatic for that period. As required by the Presidential Directive addendum to PM-13, employees and students must present a release to return to work from their personal physician or the Student Health Center.
    • All faculty and staff should be aware of travel advisories and guidelines at the time of and during travel.
  3. Personal Travel and Household Member Travel
    • Travel to cities and countries where the COVID-19 virus is spreading is not recommended. If you do travel to an international destination, LSU has implemented a requirement that you can only return to a university campus, facility or activity after 14 days from the date of departure from that country and if you have no symptoms. You should also make every attempt to return with enough lead time to self-isolate prior to when your university responsibilities begin.
    • Faculty and staff are required to notify their supervisor 48 hours prior to travel and immediately upon return to the United States.Self-isolation regulations will be enforced (Governor Proclamation 25 JBE 2020).
    • Faculty and staff with household members who intend to or have traveled to areas designated as Level 2 or above will be required to notify their supervisor and human resources 48 hours prior to travel and the anticipated return date of the family member, as well as, notification immediately upon their actual return to the United States (Governor Proclamation 25 JBE 2020).
    • All faculty and staff are required to notify their supervisor and human resources if the employee or household member develops symptoms associated with COVID-19 (Governor Proclamation 25 JBE 2020).
    • Any person with domestic or international travel plans could be subject to additional guidelines or restrictions in the future.Additionally, there is the possibility of self-isolation or quarantine, at a final destination or upon return, depending on guidelines in effect at the time of travel.
    • All faculty and staff should be aware of travel status and regulations at the time of travel.
    • Self-isolation regulations will be enforced if symptoms are present.
  4. Study Abroad
    All international study abroad experiences going forward are canceled through August 17, 2020. Academic Programs Abroad (APA) is working with the Bursar’s office to reimburse students for fees they have already paid. If faculty members or students have purchased airline tickets, they should contact APA for instructions about reimbursement.
  5. Employee Responsibilities Related to COVID-19
    • Any faculty or staff member who comes in contact with a person that is suspected of or has tested positive for COVID-19 should self-isolate for 14 days and is not permitted to return to work during that period.
    • Any faculty or staff member with symptoms consistent with COVID-19 must seek medical attention.
    • Any faculty or staff member with a household member that shows symptoms consistent with COVID-19 or tests positive for COVID-19 must self-isolate for 14 days.
    • A person who has tested positive for COVID-19 may only return to work with a doctor’s release.
    • Faculty and staff who are eligible for telecommuting must have a Telecommuting Agreement from their supervisor and maintain records of duties/work performed.
    • LSU System is recommending telecommuting the LSU A&M campus to “non-essential” employees.Faculty and Staff should work with their supervisor to determine who is essential and eligible for telecommuting.
  6. Research Projects Requiring International Travel
    • Anyone participating in research projects or collaborative initiatives internationally contact the Office of the Vice President for Agriculture to discuss opportunities for continuity of programs.International travel will not be approved, but other solutions may be available.
  7. Parish Extension Offices
    • Parish Extension offices are closed to visitors and all AgCenter personnel. Employees should work with their supervisors to determine duties and expectations.
    • Unclassified employees who are required to work remotely should continue to do so as directed by their Parish Chair and/or Regional Director.
    • Classified employees will continue to be paid while offices are closed.Only classified employees required by their supervisors to perform duties will receive compensatory time for hours worked.
    • Any classified employee working overtime must have prior approval from their supervisor.
    • Classified employees and their supervisors should keep logs of hours worked for reporting and audit purposes.
  8. Research Stations and all other AgCenter Facilities
  • At this time, our research stations and AgCenter facilities are closed.
  • Personnel that are identified as essential to the operation of the Research Station continue to function as required by supervisors.
  • Classified employees will continue to be paid while offices are closed. Only classified employees required by their supervisors to perform duties will receive compensatory time for hours worked.
  • Any classified employee working overtime must have prior approval from their supervisor.
  • Please continue to follow your SCOOP plans.

9. In-State Meetings and Events

  • Statewide travel by faculty and staff is prohibited without prior authorization from the appropriate Program Leader.This includes but is not limited to the following: agent meetings with clients, subject matter specialists and researchers traveling in the state on official business, and other direct contact meetings unless prior approval is obtained.
  • Faculty and their assigned staff members conducting research are authorized to travel to maintain necessary research functions at research stations and off-station research sites, existing and planned.
  • Only travel that is absolutely essential and time critical will be considered for approval.
  • Please use available technology for communicating with and serving our clients remotely.
  • Microsoft Teams can be utilized for larger meetings and events statewide (Training available online).
  • Meetings with out-of-state attendees and participants should be conducted by video conference.
  • Special consideration may be given upon request for events exceeding the currently established attendee threshold. Request for exceptions should be approved in writing by the Vice President for Agriculture.

10. 4-H / FFA / Youth Development Initiatives

  • All parish extension offices are closed.
  • Louisiana FFA events from now until April 18 are postponed until further notice.All face-to-face 4-H multi-parish, regional and state 4-H youth development programs are suspended until April 18.
  • We are monitoring circumstances for 4-H University (June 23-26, 2020) and 4-H Summer camp (May 18-August 2).
  • Louisiana FFA events from now until April 18 are postponed until further notice.
11. Contacts:

For the Latest information from the LSU System, LSU A&M Office of Emergency Preparedness and LSU AgCenter please visit www.LSUAgCenter.com/COVID-19

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