Operations & Forms Processing

Kristen Manes, Gobert, Joan, Hanly, Gail T., Ruffin, Tanya

LSU AgCenter, All

This section is to be used by office managers and other individuals responsible for processing appointments, status changes and/or payrolls. Each category provides detailed instructions for processing the documentation required for submission to the HRM Office.

Employment Processing

Type of Appointment Chart - a summary of the different types of appointments and the criteria used to determine eligibility for miscellaneous benefits .
Supervisor's Employment Packet – Instructions and forms for moving through the advertisement, interviewing and appointment process.

Employment Packet Instructions and Forms - This section provides a listing and checklist of all documents required for each type of appointment for Academic, Faculty, Non-classified & Classified employees. Forms may be printed from this site, then completed and submitted to HRM (in lieu of requesting the employment packet).
Civil Service Rules on Job or Restricted Appointments - list of criteria used by Civil Service to determine if an employee is eligible for temporary employment on a Job or Restricted appointment.
Prohibited Work for Minors/Child Labor Laws - guidelines for employing minors.
Student, Transient and Graduate Assistant Processing -

Personnel Action Forms Processing

Guidelines for Forms Processing -
Personnel Action Forms

PER 1B ( PDF or Word ) - form used to list the duties, responsibilities and qualification requirements of select positions (Associates, Postdoctoral Researchers, Administrative and Unclassified positions)
Research Associate Supplemental Job Description Form ( PDF or Word )

Instructions for Entering Personnel Forms into the HRS System
Approval Requirements for HRM-Related Actions - chart of actions and the approval levels required for processing.
HRM Transaction Codes - listing of codes and terminology to be used on the personnel action forms.
HRM Transaction Processing - steps to follow when processing appointments or changes in status.
How To Determine End Dates - instructions on how to determine what date to use on the personnel action form for the personnel action end date and/or the funds end date.
Exit Checklist - to be used by the unit head or designee to provide for orderly separation of an employee who is resigning, retiring or otherwise terminating employment with the AgCenter.

Payroll Processing

Bi-Weekly Timesheet - PDF or Word
Student Timesheet - PDF
Supplemental Timesheet - use to pay a new employee who is not yet listed in ETA. Check with HRM for other limited uses.
Payroll Schedules