Grandfathered plans are not eligible for any changes except cancellation. Therefore it was not included in the Open Enrollment task. If you wish to cancel this plan, please contact AgCenter HRM. If you wish to continue the grandfathered insurance plan, there is nothing you need to do.
We’ve found this to mean that an employee has unintentionally delegated ALL tasks to someone else – this would include their benefits tasks. It is important that the employee receiving someone else’s benefit task NOT complete it. The delegation must be corrected before the Open Enrollment task can be re-assigned back to the correct employee. After the delegation is corrected, the employee that received the original notice will open it and REASSIGN the task to the employee it is supposed to belong to. If you need help with this, please contact AgCenter HRM. Please don’t complete a task for another employee – EVEN IF they’re sitting right next to you and give you permission. Since this is a benefits election, the employee’s electronic signature is needed.
YES. Prior to Workday, all beneficiary information was handwritten. Now that there’s a database to keep this information online, your should keep your beneficiaries updated there. Any beneficiary information you complete in Workday will supersede anything written on paper.
NOTE: Only beneficiaries for insurance plans (Life, AD&D, Accident Protection, & Critical Illness) are stored in Workday. Retirement beneficiaries are stored with your retirement system (TRSL, LASERS, Deferred Comp)
GREAT QUESTION. Before you can add dependents (spouse, children...) to your insurance, you must first add the dependents to your Workday profile. First, you will need to scan and save birth certificates, marriage certificates or other dependent verification forms to your computer so they can be uploaded into Workday. Then you will go in and add the dependents using the CHANGE DEPENDENTS option. After entering all your dependent information you will be able to attach the dependent verification documents you saved. A notification is sent to HR (Ryan and Karen) to check out the document you uploaded and approve the addition. After that is complete you may go in and add them to your insurance plan through your Open Enrollment task. Here’s a link to an instruction sheet that can help with adding dependents..
YES.
While not required if not making changes, it is important to open the “Open Enrollment” task in your Workday inbox and go through all of the pages. If something isn’t as it should be, make the changes. Open Workday to your Benefits screen and print the plans you are enrolled in now. When you go through the Open Enrollment task, check each insurance to be sure what you are currently enrolled in is still elected. Be sure the dependents (spouse, children, etc.) are listed on the correct plans. When you have completed the enrollment process, you will check the “I Agree” box and Submit. At that time you will have the option to Print your enrollment. BE SURE TO PRINT THE CONFIRMATION PAGE. Compare it to the printout of your current enrollments and be sure it is correct.
YES. There is no way to link their personal information with your Workday Benefits record so you must attach marriage certificates, birth certificates, etc. in Workday or the dependents will not be approved.
Go back, scan and save all of them as one document. Then upload it into Workday as one attachment. Workday should allow multiple attachments but some employees have encountered problems.
Open your Benefits Worklet. Near the middle of the screen you will see “OPEN ENROLLMENT CHANGE”. Click on this and it will take you back to your Open Enrollment task. WHATEVER CHANGE IS MADE LAST WILL BE THE CHANGE THAT GOES INTO EFFECT ON 1/1/2025.
11/15/2024 at 4:00 PM CST
For those that have made elections that mandate a premium change:
For active employees, most premiums are paid one month in advance. Therefore you will see changes for most insurances on your December paychecks. LTD, HSA and FSA accounts are current deductions and those will change on the January paychecks.
NO.
We are not the official keeper of that information so that will remain a paper form and filed through our Human Resource Office in Efferson Hall or with your retirement system directly.
The LSU AgCenter and the LSU College of Agriculture