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Leave Types, Accrual and Use

Employees receive several types of leave, which are defined below. Eligibility for leave accrual and use is determined by the type of appointment in which the individual is employed. Leave usage is recorded in Workday as "Time Off" and should be entered into the system during the pay period in which it is used.

Eligibility Requirements

  • Academic and Non-classified Employees
    • Regular appointments of more than 180 days and more than 50% effort - eligible for all types of leave.
    • Temporary appointments of fewer than 181 days or appointments for 50% effort or less - not eligible for annual and sick leave, but eligible for civil, funeral and military leave.
  • Classified Employees
    • Regular and job appointments - eligible for all types of leave.
    • WAE/Temporary appointments - not eligible for any type of leave.

Accrual Rate Methods

The amount of annual and sick leave accrued by an eligible employee is determined by type of appointment and years of service. Click here to view the accrual rate charts.

Policies Which Govern Leave Accrual & Use

Your Rights under La. Pregnancy Leave Law

  • In accordance with Act 393 of 2021, click here for detailed information on your rights under La. pregnancy law.

  • Leave with pay granted employees for personal time off, vacation, and transaction of personal affairs.
  • May be used at any time after it is earned if supervisor approves.
  • Credited at the end of the pay period and cannot be advanced to employees.
  • Upon resignation, employees are paid for up to 300 hours of accumulated, unused annual leave.

  • Leave with pay granted employees who are suffering with illness or injury which prevents them from performing their usual duties and responsibilities or who require medical, dental or optical consultation or treatment, or who need to care for an immediate family member with similar circumstances.
  • May be used at any time after it is earned.
  • Absences must immediately be reported to supervisory personnel.
  • Credited at the end of the pay period and cannot be advanced to employees.

  • Leave with pay while performing jury duty or when subpoenaed to appear as a witness before a court or public body in your capacity as an AgCenter employee.
  • Leave with pay for voting purposes, limited to two hours of leave to vote in the parish where employed and not more than one day to vote in a parish outside the one where employed.

  • Leave with pay for a maximum of two days granted an eligible employee to attend the funeral or burial rites of a parent, stepparent, child, stepchild, brother, stepbrother, sister, stepsister, spouse, mother-in-law, father-in-law, grandparent or grandchild.

  • Leave with pay up to fifteen days granted to employees who are members of a reserve component of the Armed Forces of the U.S. or of the National Guard when ordered to active training duty.

  • Family Medical Leave
  • Click here for an overview of the Family and Medical Leave Act of 1993 (FMLA) and the forms required for requesting this leave.

  • Beginning January 1, 2024, up to six weeks of paid Parental Leave will be available to eligible employees following the birth or placement of a child under 18 years old for adoption or foster care. Eligible employee should complete the Paid Parental Leave Request Form and submit it to their supervisor.

  • Members of the instructional, research, and extension staff on full-time regular academic appointment at the rank of Instructor (or equivalent) or above and full-time unclassified administrative and professional employees, who have completed three (3) consecutive years of service, may petition for a leave of absence with part pay for not more than one (1) year of study which will culminate in the receipt of an advanced degree within five (5) years.
  • Please refer to PM-12 for details.
  • Educational Privileges - LSU Coursework and Tuition Exemption Program
    • Eligible employees may register for job-related courses for up to six college credit hours per regular semester and receive a tuition exemption.
    • Click here for PS 25 for eligibility requirements and a broader explanation of this topic.

  • Full-time academic employees at the rank of Instructor (or equivalent) or above, who have completed six (6) continuous years of service on the campus without having received leave with pay, may petition for sabbatical leave for study and research, the object of which is to enable them to increase their professional efficiency and usefulness to the University.
  • Please refer to PM-12 for details.
  • Faculty should refer to the following documents for their submission:

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