Medication Information

Christine Bergeron  |  3/15/2017 8:16:25 PM

Grant Walker Medication Policy

Parent Information:

Campers must turn in a completed health form, parent permission form, and parental consent form for administering medication to their 4-H Agent prior to camp. If a child does not bring medication to camp, the parent must indicate “no medication” on the parental consent form. All 4-H Agents and volunteers are required to complete an adult health form and turn in to the Camp Nurse. Upon arrival at camp, each parish must turn in all three (3) forms, as stated above, and medications for each child to the Camp Nurse.

Grant Walker 4-H Educational Center has an Infirmary on-site, which consists of the following amenities:

  1. Fully stocked over the counter (OTC) medications
  2. Immediate access to AED machine
  3. Three recovery twin beds
  4. Refrigerator for medications that require refrigeration

Grant Walker will employ either Registered Nurses (RN) and/or Licensed Practical Nurses (LPN) to run the Infirmary each summer. A copy of current credentials (i.e., license, certifications, etc.) are at the main office. Each nurse that is hired by the LSU AGCenter must clear a background check issued by the LSU AgCenter Human Resource unit.

For the safety of our campers, we have a policy for the handling and administering of medication at camp. If your child is taking medication at camp, please be sure to follow the specific procedures listed below.

Medication Types:

  • All medication brought to camp MUST match the medication listed on the child’s medical form.
  • The Camp Nurse will check in and administer all medications.
  • Grant Walker will accept all medication prescribed by a Physician.
  • Grant Walker will not accept previously opened over the counter medication sent to camp.
  • Grant Walker will not accept prescription or over the counter medication if expired, not in the original package, not labeled, etc.,
  • The Camp Nurse will keep all emergency medications sent to camp such as EpiPens and rescue inhalers, (i.e., ProAir, Ventolin, Xopenex, and Albuterol) at the Infirmary. We advise that if a parent wants their child to carry an EpiPen or rescue inhaler, to send two (2) to camp – one will be at the Infirmary and one will stay with the child.
  • If a parent chooses to send only (1) EpiPen or rescue inhaler to camp with the child and not send an extra one for the Infirmary, a Physician’s note must be sent with the medication indicating that the child has the understanding of how to administer the EpiPen or rescue inhaler.
  • Injections such as (insulin, hormones, etc.,) can be self-administered by the child if a Physician’s note is sent with the medication indicating the child has the understanding of how to administer the injections.

Prescription Medication:

  1. All prescription medication that is sent to camp MUST be in its original container, with a label from the pharmacy indicating the following:
    1. We will not accept medication that is in a bottle that does not match what is on the prescription label. Example: (Zyrtec tablets in an ADHD prescription bottle). The medication inside the bottle must match what is on the prescription label.
    2. We will not accept medication for a child that is in a bottle with a label belonging to someone else (i.e., mother, father, sibling, etc.,) the prescription label MUST belong to the child.
    3. The prescription medication cannot be expired upon arrival, or expire during the child’s stay at camp.
    4. A Physician, PA (Physician’s Assistant), or CFNP (Certified Family Nurse Practitioner) must prescribe prescription medication.
    5. The Camp Nurse will follow the instructions on the prescription label. If the parent requests a change in instruction procedures, a Physician’s order will need to be included with the medication and indicate the new information on the medical form.
    6. We require that you send only the amount of medication needed for the duration of your child’s stay at camp.
    7. All prescription medication administered will be documented and recorded by the Camp Nurse.
    8. If a parish brings a volunteer that is a nurse, the volunteer nurse can administer medication. The volunteer nurse will follow the same documentation protocol as our Camp Nurse. A copy of their current credentials will be on file at the camp office.

    Over the Counter Medication (OTC):

    Grant Walker keeps a supply of OTC medication at the Infirmary.

    Parents that send OTC medication to camp that is not on this list, must adhere to the following:

    1. The Camp Nurse will follow instructions according to the label for all OTC medication.
    2. If parents want different instructions followed than what is on the label, a Physician’s order must be included with the medication in a Ziploc bag and indicated on the medical form.
    3. OTC medicine sent to camp, MUST arrive to camp unopened and in its original packaging. If OTC medication is opened and/or not in its original packaging, the medication will be given back to the 4-H Agent.
    4. Parents giving permission for their child to take OTC medicine supplied by Grant Walker must indicate this on the health form.
    5. All OTC medication administered will be documented and recorded by the Camp Nurse.
    6. The Camp Nurse will check the parent permission form and health form before administering any OTC medication. Please note: If a child requests OTC medication, the Camp Nurse will review all health forms, conduct an assessment, and determine appropriate action.

    4-H Agent Information:

    Medical Forms:

    Please keep extra copies of the medical forms at the bus stop in case a child has added a medication not previously recorded on the medical summary sheet. The three forms that each child must have at camp are:

    1. Health Form
    2. Parent Permission Form
    3. Parental Consent Form

    Medical Summary Sheet:

    Agents will fill out the medical summary sheet and email to Christine Bergeron one week prior to your camp week.

    Monday Procedures:

    1. At the bus stop, please make sure that each child’s medication is in a sealed Ziploc bag labeled with the camper’s name and parish. Helpful hint: Bring extra Ziploc bags and sharpies to the bus stop.
    2. Upon arriving at camp, 4-H Agents will drop off the camper health forms, parent permission form, and parental consent form at the Infirmary. The Camp Nurse will go through all medical forms, document, and check-in all medication for each child.
    3. If there is an issue with a health form, medication, dosage amount, etc., the nurse will contact the 4-H Agent.
    4. Please remind your campers to take their medication at the appropriate times. It is advisable that all agents keep a list of campers taking medication at camp.

    Daily Procedures:

    1. The Camp Nurse will administer all morning, noon, and evening medications either before or after meal times.
    2. The Camp Nurse will administer night medications immediately following the Vespers program.

    Friday Procedures:

    1. On Friday morning, the 4-H Agent will pick up all health and medication forms from the Camp Nurse.
    2. A sign out sheet will be available for agents to sign indicating they have picked up all medical forms and medication.
    3. The Camp Nurse will give the agent sign out sheet and medical administration sheets to the Camp Director.
    4. Grant Walker keeps all medication records of all medication administered (prescription, over the counter, and PRN) on file at the camp office.

    Additional Information:

    1. If a camper does not take their medicine at the assigned time as indicated on the parental consent form, the Camp Nurse will contact the 4-H Agent. The Camp Nurse will also document communication with the agent to make sure all campers take their medication. Please remind your campers before breakfast, after cabin time, and before dinner to go to the Infirmary to take their medication.
    2. Please remind your campers after Vespers to go to the Infirmary. The Camp Nurse will contact the 4-H Agent if a camper does not take their medication at the assigned time.
    3. Grant Walker will allow adult volunteers to keep their medication locked in their luggage or inside the front closet of the bunkhouse. Medication must be out of sight and locked away at all times when not in use. If an adult volunteer needs a key to the front closet, please request a key at check-in on Monday afternoon.
    4. If a parish brings a volunteer that is a nurse, that nurse can administer medication. A copy of their current credentials will be on file at the camp office. The volunteer nurse will follow the same medical protocols as our Camp Nurse.

    Revised – 3/15/2017

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