New Employee Instructions (AgCenter)

Kristen Manes  |  12/7/2017 4:38:34 PM

Workday

Newly hired employees will be onboarding through our Workday system.
There are helpful instructions in the following areas:

Onboarding instructions in Workday

Contact LSU AgCenter HRM with any questions or concerns (225.578.2258).

While the sections below have forms linked next to them, these are the forms HR NEEDS back from you - regardless of your position or employment type:
Drug Policy
Unit Checklist for New Hires

TRAINING
As a new LSU AgCenter Employee, you'll need to complete the state's Ethics, Title IX (sexual harassment) training. This can be done with an LSU AgCenter login ID and password here: https://forms.lsuagcenter.net


1. A sign in box appears – Enter your AgCenter username and password

Note that if you are already signed in for AgCenter email, this step may not occur and you should proceed to step 2 below.

Click OK

2. Find the “Forms by Category” section.

3. Begin each compliance by clicking the appropriate form:

a. Preventing Sexual Harassment and Title IX Training Compliance Agreement. Follow the instructions on the form.

b. Ethics Training Compliance Agreement. Follow the instructions on the form.

4. After completion, each compliance should be visible in the “My Submitted Forms” section on the dashboard. If you do not see them, refresh the page. It is not necessary to forward any completion details to HRM; training is automatically tracked upon completion.

Please contact HRM should you have any questions.

DRUG POLICY
Read AgCenter PS-19 "Illegal Use of Drugs or Alcohol" linked below and sign the certification statement. Submit the certification statement with any other paper employment forms. Keep the PS-18 and one copy of the certification statement for your records.



BENEFITS INFORMATION SESSIONS
All employees newly eligible for benefits should attend a Benefits Info Session held in HR before making any benefit/leave/retirement elections through the Workday. These are held weekly - Wednesday mornings from 9 - 11 (or by appointment) either in the office or through a software connection online. Please contact either Kristen Manes (225.578.4629) or Dolores Nehlig (225.578.4631) to sign up or schedule a time.

For a review of benefits offered, please read our Schedule of Employee Benefits and reference the information on these pages:
Health Insurance
Supplemental Insurances (Voluntary Insurances)
Retirement Options - See Retirement section in the Schedule of Employee Benefits linked above.



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NEW EMPLOYEE ORIENTATION
New employees with appointments over 120 days are expected to attend the LSU AgCenter's New Employee Orientation, held the second Tuesday of scheduled months. Below, you'll see a link to the enrollment form, along with a schedule. Please complete and send back to the Human Resource Management office as indicated on the form.

New employees will also need to submit the Unit orientation checklist. Please complete this with a supervisor/unit representative and submit to Human Resource Management.

FOR ALL EMPLOYEES ON A VISA
Please complete and submit the Alien Tax Info Form. Form and instructions are linked at right>>>. This will help to determine Substantial Presence. Please complete all blanks as necessary and sign and date the bottom of the form. It is important that this form be returned to HRM as soon as possible for all paid individuals on a visa. It is used to determine substantial presence, which has an impact on tax elections and retirement participation.

If you are eligible for a tax treaty, (Eligible countries are listed on this website - Use the Foreign Teacher/Researcher area). Form 8233 and the attachment (found at the site linked above) are country-specific and will need to be completed. There are two example forms linked at right, for reference. Please send all forms back to Kristen Manes (kmanes@agcenter.lsu.edu) once completed.




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NEED A NAME TAG?
Does your position require that you represent the AgCenter out of the office? Please complete this form and send directly to Denise Fontenot (defontenot@agcenter.lsu.edu) for a name tag.

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