Officer and Board Guidelines

Allen D. Owings  |  6/4/2009 5:17:26 AM

Guidelines for Officers - SERA-IEG-27

CHAIR
The Chair is responsible for coordinating IEG activities throughout the year, working with the Plant Evaluation Committee to ensure plant evaluation information is collected and compiled, and planning the working program for the next meeting. She/He may delegate or request assistance from the Secretary or Executive Committee Member to accomplish these objectives or making recommendations/decisions as needed throughout the year.

SECRETARY
The Secretary is responsible for taking minutes of the meeting and distributing them in coordination with the IEG Chair and Administrative Advisor. The Secretary also works with the Chair to develop an annual report that is submitted to the Administrative Advisor for distribution to the Southern Region Directors of the Experiment Station and Extension. It is the intent of the SERA-IEG-27 for the Executive Committee Member to serve as the Secretary the next year.

EXECUTIVE COMMITTEE MEMBER
The Executive Committee members functions as a member of the Executive Committee in decision-making between annual meetings and to assist the Chair as assigned. It is the intent of the SERA-IEG-27 for the Executive Committee Member to serve as the Secretary the next year.

PLANT EVALUATION COMMITTEE CHAIR
The chair of the standing Plant Evaluation Committee reminds members to submit evaluation data at the appropriate time and in the pre-determined format, logs plants made available or to be made available for distribution, records who requested each plant, and compiles and summarizes the data annually for the SERA-IEG-27 meeting.

ADMINISTRATIVE ADVISOR(S)
The Administrative Advisors are appointed by the respective Chairs of the Southern Region Directors of the Experiment Station and Directors of Extension to:

  • Maintain linkage with CSREES and CSREES' Adviser to project when applicable.
  • Maintain communication with collaborating agencies.
  • Approve and announce subsequent meetings.
  • Provide guidance and administrative support.
  • Maintain ongoing evaluation of the activity.
  • Assure annual reports/minutes to CSREES, Association members and Executive Director's office are submitted in timely fashion.
  • Prepare and submit proposal for continuing activity, if appropriate.
  • Represent the activity to the Association and vice versa on a continuing basis.

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