1. Obtain a list of members with ten or more years of service to the Louisiana Cooperative Extension Service (excluding military or other government services). The cutoff date for determining years of service is March 15 of the following year (the year the award is presented).
2. Select from this list those who have five consecutive years of membership in the LCAAA according to the treasurer’s record and be a paid member by March 15 of the current year.
3. Those agents meeting requirements 1 and 2 above will be notified of their eligibility and of their requirement to attend the state and national AM/PIC. It is their responsibility to notify the Awards & Recognition Chair that they would like to have their name included on the DSA ballot.
4. A list of those agents that have accepted their nomination will be sent to the eligible voting membership for a preliminary vote.
5. Voting will be conducted in October through December each year. Those having paid dues by March 15 of the current year will be eligible to vote.
6. The number of DSA Awards each year is determined according to NACAA guidelines. The number of DSA awards granted are based on 2% of the state’s membership total from the previous year. For example: 1 to 75 members = 1 DSA award and 76 to 125 members =2 DSA awards. In 2012 LCAAA had 70 members and subsequently has been issued 1 DSA award in 2013.
7. The number of finalists will be double the number of DSAs eligible for each given year. (ex: 2 DSAs = 4 finalists, 3 DSAs = 6 finalists, etc.)
8. One ballot with the finalists will be sent to the entire membership for voting. The candidates with the lowest scores will be declared the DSA recipients. Candidates are encouraged to submit electronic resumes, but are not required to do so.
9. Failure by a voting member to vote a complete ballot in the preliminary or final voting will cause that ballot to be declared void.
10. All notifications and ballots will be sent by the Chair via electronic mail.
11. Members can vote by email, hard copy or fax.
12. If selected, the DSA recipient must register for and attend the entire LCAAA Annual Meeting/Professional Improvement Conference unless excused by the LCAAA Board of Directors.
13. The LCAAA recipient must register for at least one day and attend the DSA Banquet at the NACAA Annual Meeting/Professional Improvement Conference to receive the Distinguished Service Award unless excused by the National Awards & Recognition Chair. This only occurs in emergency situations.
Revised: November 28, 2012
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