Operations & Forms Processing

• Type of Appointment Chart - a summary of the different types of appointments and the criteria used to determine eligibility for miscellaneous benefits.

• Supervisor's Employment Packet – Instructions and forms for moving through the advertisement, interviewing and appointment process.

  Overview includes:

• Advertisement
• Before Interviewing
• Before Making (OR Implying) Job Offer
• After offer has been made and accepted
• Note requirement with dates and /or timelines
• I-9
• New Employee Orientation
• New Employee Orientation Checklist
• Performance Evaluation
• Violence-Free Workplace Policy

• Employment Packet Instructions and Forms - (This section is currently being developed / updated. Please contact the AgCenter HRM office to request an employment packet in the interim. Due to recent changes the attachments may not be current.) This section provides a listing and checklist of all documents required for each type of appointment for Academic, Faculty, Non-classified & Classified employees. Forms may be printed from this site, then completed and submitted to HRM (in lieu of requesting the employment packet).
• Civil Service Rules on Job or Restricted Appointments - list of criteria used by Civil Service to determine if an employee is eligible for temporary employment on a Job or Restricted appointment.
• I-9 Form and Manual - document used to verifiy eligibility for employment including instructions.
• Prohibited Work for Minors/Child Labor Laws - guidelines for employing minors.
• Student, Transient and Graduate Assistant Processing - includes the processing guidelines and links to the required documents.
• Supporting Documents Required for Appointments - checklist to be used to help eliminate omission of employment forms required for all appointments.
• Vacant Position Announcement Formats - sample formats for preparing a vacancy announcement for the following catergories:
• Assistant Professor, Associate Professor, Professor
• Associate or Postdoctoral Researcher
• Extension Agent (4-H)
• Extension Agent (Agriculture)

Personnel Action Forms Processing

• Guidelines for Forms Processing - this guide provides instructions for processing different types of human resource transactions and includes completed samples of the forms necessary to process the most commonly used transactions.
• Personnel Action Forms - Print Forms on Yellow Paper
• PER 1A (PDF or Word)- form used to create a new position, fill a vacancy, update a position, reallocate a classified position or add administrative duties to a position.
• PER 1B (PDF or Word) - form used to list the duties, responsibilities and qualification requirements of select positions (Associates, Postdoctoral Researchers, Administrative and Unclassified positions)
• PER 2 (PDF or Word) - form used to process all status changes for academic/faculty, classified and unclassified employees.
• PER 17 (Turn Around Document) (PDF) - form used for retroactive changes to student, transient or graduate assistant records.
• Research Associate Supplemental Job Description Form (PDF or Word)
• EZ Form Processing - instructions for entering personnel actions into the online HRM System.
• Approval Requirements for HRM-Related Actions - chart of actions and the approval levels required for processing.
• HRM Transaction Codes - listing of codes and terminology to be used on the personnel action forms.
• HRM Transaction Processing - steps to follow when processing appointments or changes in status.
• How To Determine End Dates - instructions on how to determine what date to use on the personnel action form for the personnel action end date and/or the funds end date.
• Calculating Classified Employees Pay - includes one guide to calculate a classified employee's pay rate upon employment and another guide to calculate the employee's rate in the event of a pay change.
• Generating List of Employees With End Dates - provides instructions for printing a list of unit employees with a personnel action end date or funds end date which requires processing of a form to continue or separate the employee.
• Exit Checklist - to be used by the unit head or designee to provide for orderly separation of an employee who is resigning, retiring or otherwise terminating employment with the AgCenter.

Payroll Processing

• Bi-Weekly Timesheet - PDF or Word
• Student Timesheet - PDF or Word
• Payroll Schedules
• Wage Payroll - for loading at the Unit level
• Wage Payroll - for loading by HRM
• Student Payroll
• Hand Typed Payroll Voucher - use to pay a new employee who is not yet listed in ETA. Check with HRM for other limited uses.