Benefits
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FAQs


ENROLLING IN A HEALTH INSURANCE PLAN WHEN YOU DID NOT ELECT TO DO SO WHEN YOU WERE FIRST ELIGIBLE:

If you did not elect to enroll in any health insurance plan offered by the AgCenter within 30 days of your hire date, or when you were first eligible, you may not enroll until the annual enrollment period (each October, with a January 1 effective date) - unless you have a family qualifying event. You must enroll within 30 days of that event. If appropriate forms are turned into HRM by the 10th day of the month, the effective date will be the 1st day of the following month. If forms are turned into HRM after the 10th day of the month, the effective date will be the 1st day of the second month following. Forms necessary are: GB-01, along with the proof the person(s) you are adding is a legal dependent.

Certain circumstances may make you eligible for Special Enrollment, which has a different deadline as well as additional documentation. Special Enrollment will be permitted for employees or dependents for whom the option to enroll in coverage was previously declined because the employee or dependents had other coverage that terminated due to certain circumstances. Examples of these circumstances include: loss of coverage because of divorce, termination of employment of spouse, termination of COBRA coverage or reduction in hours. Please contact HRM for further details.

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ADDING SOMEONE TO YOUR HEALTH INSURANCE PLAN:

If you are newly married and trying to add a spouse, or just had a baby, you’ll need to add those individuals within 30 days of the change in status for an effective date of the coverage to be the date of the event. (e.g. forms to add a newborn baby are signed and dated within 30 days of the baby's birth date would ensure an effective date that would be the same as the birth date, provided forms are submitted to the HRM Office within a timely manner.) After 30 days, the newborn will not be added until the annual enrollment period (each October, with a January 1 effective date).

You’ll need the GB-01, proof the person you are adding is a legal dependent and the Flexible Benefits Status Change Form (if their premiums are currently tax sheltered). The completed forms will be submitted to Human Resources. If you have questions about filling out the forms properly, call Human Resources (225.578.2258) and a benefits representative will be able to assist you.

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DELETING SOMEONE FROM YOUR HEALTH INSURANCE PLAN:

A qualifying event will be necessary to justify the removal (a comprehensive list can be found on this form and here) of anyone from the plan. The GB-01 and the Flexible Benefits Status Change Form will be submitted to Human Resources within 30 days of the status change. If you have questions about filling out the forms properly, call Human Resources (225.578.2258) and a benefits representative will be able to assist you.

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CHANGING YOUR NAME:

In order to change your name, you will need to fill out this form, attach a copy of your new Social Security card and send both to your unit's office manager because a Personnel Action Form will also need to be completed. Your unit office manager will send all paperwork to Human Resources. You will also want to consider where else you may need to change your name. Reviewing the payroll deductions on your payroll deposit slip should help you to remember other agencies or companies that will need to be notified of the change. If you have an Optional Retirement Plan, Louisiana Deferred Compensation Plan or any Supplemental Retirement Accounts, contact the carriers directly. Contact information can be found here on our website.

To update your e-mail address, visit the How-To's for the AgCenter directory found HERE.

Teachers' form

LASERS form

If you have questions about how to change your name, please contact Human Resources (225.578.2258) and a benefits representative will be able to assist you.

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CHANGING YOUR ADDRESS:

In order to change your address, you will need to fill out this form and send it to Human Resources. You will also want to consider where else you may need to change your address. Reviewing the payroll deductions on your payroll deposit slip should help you to remember other agencies or companies that will need to be notified of the change. If you have an Optional Retirement Plan, Louisiana Deferred Compensation Plan or any Supplemental Retirement Accounts, contact the carriers. Contact information can be found here on our website.


Teachers' Retirement form

LASERS form

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CHANGING YOUR HEALTH INSURANCE COVERAGE:

If you would like to switch from one health plan to another, there is only one time during the year to do so – Annual Enrollment. Our Annual Enrollment election takes place during the month of October each year. Benefit changes go into effect January 1.

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DROPPING YOUR DENTAL AND/OR VISION INSURANCE:

In order to eliminate dental or vision coverage at a time other than Annual Enrollment, (October) without experiencing a qualifying family event, (a comprehensive list can be found on this form) you must not have your premiums tax sheltered. If you do have your premiums tax sheltered and meet the criteria for a qualifying event, complete the Flexible Benefits Status Change Form as well as the Dental/Vision/POP Change form. If you do not have your premiums tax sheltered, the Change/Cancellation Form alone will work. Submit to Human Resources within 30 days of the status change. If you have questions about how to drop your dental and/or vision insurance, please contact Human Resources (225.578.2258) and a benefits representative will be able to assist you.

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UPDATING YOUR TAX WITHHOLDINGS:

You may elect to change your deductions at any time. Your current elected deductions are printed on your payroll deposit slip, available through PAWS. Changes can also be made through PAWS. The W-4, L-4 and L-4E forms can be accessed by selecting the Employee Resources link from the PAWS desktop, then select Tax Withholding. Select the tax withholding form to complete, then click GO. Changes made through PAWS application will take effect within two business days. If you wish to change or update these preferences on paper, you may fill out the most recent L-4 and W-4. Submit with original signatures to Human Resources. If you have questions about how to complete the information, instructions are printed on the forms.

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CHANGING YOUR BENEFICIARY FOR RETIREMENT OR LIFE INSURANCE, AD&D COVERAGE:

You may elect to change your beneficiary at any time. The most recent beneficiary on record will be valid. Direct links are provided below. Once completed, forms with original signatures must be submitted to Human Resources. If you have questions about how to complete the forms, please contact Human Resources (225.578.2258) and a benefits representative will be able to assist you.

Retirement –

LASERS, Teachers', LA Deferred Compensation

Optional Retirement – You will need to contact the carrier – Contact information can be found here on our website.

Life Insurance

State Group Life with Prudential

LSU Supplemental Life (Voluntary Life), Critical Illness, Accident Protection and AD&D  (Beneficiary Designation for each found on the second page of the linked form.)

Extension Benevolent


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CONGRATULATIONS! YOU’VE JUST GOTTEN MARRIED:

First – You will need to take action to make any changes to your insurances within 30 days of the marriage. There are a few things to consider. Do you have to change your name, your address, update your taxes, select a new beneficiary(ies), add someone to your dental, vision or health insurance plan or switch to your spouse’s coverage? Do you need to consider amending your Tax Saver Plan contributions (healthcare and dependent care spending accounts)? To amend the premiums under the Tax Saver Plan, you’ll need the Flexible Benefits Status Change form as well as a new form that will list your amended contributions for the plan year. Once completed, forms must be submitted to Human Resources. If you have questions about how to complete the forms, please contact Human Resource (225.578.2258) and a benefits representative will be able to assist you.

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WHEN YOU GET DIVORCED:

First – You will need to take action to make any changes to your insurances within 30 days of the date the divorce is final. There are a few things to consider. Do you have to change your name, your address, update your taxes,
select a new beneficiary(ies), delete or add someone to your dental and/or vision or health insurance plan? (When a spouse is deleted from insurance coverage, the termination date will be the end of the month in which the divorce was finalized.) Do you need to consider amending your Tax Saver Plan contributions (healthcare and dependent care spending accounts)? To amend the premiums under the Tax Saver Plan, you’ll need the Flexible Benefits Status Change form as well as a new form that will list your amended contributions for the plan year. Once completed, forms must be submitted to Human Resources. If you have questions about how to complete the forms, please contact Human Resources (225.578.2258) and a benefits representative will be able to assist you.

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CONGRATULATIONS! YOU’VE JUST HAD A BABY:

First – You will need to take action to make any changes to your insurances within 30 days of the baby’s birth. Do you need to update your taxes, amend your beneficiary(ies) or change your Tax Saver Plan contributions? To amend the premiums under the Tax Saver Plan, you’ll need the Flexible Benefits Status Change form as well as a new form that will list your amended contributions for the plan year. You may need to add the infant to your health insurance policy. In order to do this, a GB-01 must be completed and accompanied with a birth letter from the hospital noting the date and place of the birth. The office of Group Benefits requires a copy of the birth certificate once it is received. If a copy of the birth certificate is not submitted within 6 months, the infant will be dropped from coverage. 

The child is not automatically added to any policy. If you take action to add the child to the health insurance, you will also need to complete appropriate paperwork to add him/her to any other plans you may have (dental, vision...). 

If your premiums are tax sheltered, you will also need to submit the Flexible Benefits Status Change form. Once completed, forms must be submitted to Human Resources. If you have questions about how to complete the forms, please contact Human Resources (225.578.2258) and a benefits representative will be able to assist you.

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YOU HAVE ADOPTED A CHILD:

First – You will need to take action to make any changes to your insurances within 30 days of the adoption date. Do you need to update your taxes, amend your beneficiary(ies) or change your Tax Saver Plan contributions? To amend the premiums under the Tax Saver Plan, you’ll need the Flexible Benefits Status Change form as well as a new form that will list your amended contributions for the plan year. You may need to add the infant to your health insurance policy. In order to do this, a GB-01 must be completed and accompanied with the proof the child is now a legal dependent. If your premiums are tax sheltered, you will also need to submit the Flexible Benefits Status Change form. Once completed, forms must be submitted to Human Resources. 

The child is not automatically added to any policy. If you take action to add the child to the health insurance, you will also need to complete the appropriate paperwork to add him/her to any other plans you may have (dental, vision...)

If you have questions about how to complete the forms, please contact Human Resources (225.578.2258) and a benefits representative will be able to assist you.

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SOMEONE YOU HAVE INSURED HAS DIED:

You will need to contact the office of Human Resources (225.578.2258). Ask to speak to someone in benefits. For each insurance policy, a certified copy of the death certificate is necessary for claims submissions. If the deceased was a dependent on health, or dental/vision insurance, they will need to be removed. You may need to amend your contribution to your health care or dependent care spending accounts. If the deceased was a beneficiary for any of your retirement or supplemental retirement accounts, this information will need to be updated. If the deceased was an employee and there is a surviving spouse and/or children, contact Human Resources and a benefits representative will be able to assist you.

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YOUR DEPENDENT CHILD HAS TURNED 26:

If your dependent child has turned 26, s/he must be removed from your health, dental and vision insurance coverage. S/he will be covered until the end of the month of his/her 26th birthday. The first day of the following month is the effective date for deletion.

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CHANGING YOUR TAX SAVER PLAN CONTRIBUTIONS:

You must have a qualifying event to change the contributions to your health care or dependent care spending account - unless the change in election is made during Annual Enrollment (October). Changes done during Annual Enrollment are now done on PAWS. Qualifying events are listed on the Flexible Benefits Status Change form. That form will accompany the enrollment form noting your change in contribution amount. Once completed, forms must be submitted to Human Resources. If you have questions about how to complete the forms, please contact Human Resources (225.578.2258) and a benefits representative will be able to assist you.

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CHANGING YOUR DIRECT DEPOSIT INFORMATION:

Once your new account has been set up, there are 2 options:

  1. Complete this form. Submit the original to Human Resources for updating.
  2. Log on to PAWS to make the change. Choose Financial Services from the desktop menu. Under that, choose Direct Deposit. Amend your information as necessary and click "Submit" at the bottom of the page.

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CHANGING YOUR CAMPUS FEDERAL DEDUCTIONS:

If you would like to change your Campus Federal deductions, you will need to fill out this form. Submit to Human Resources for updating.

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DETERMINING RETIREMENT ELIGIBILITY:

Each of the Retirement Systems has eligibility requirements. This chart is an easy to use source of information.

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THINKING ABOUT RETIREMENT?

No matter the retirement plan you've chosen, there are things you should consider before you retire. Each person is different and their needs are different in retirement. Retirement is an individual decision. Click on your retirement system below to find helpful resources and information. If at any time you have a question, please contact Dolores Nehlig in the Human Resource Office. 225.578.4631

LASERS (Louisiana State Employees' Retirement System)
TRSL (Teachers' Retirement System of Louisiana)
ORP (Optional Retirement Plan)
CSRS (Civil Service Retirement System - Federal)

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Related Files
FilenameDescriptionFile Size
Qualifying-Events.pdf 36.70 KB
GB-01-2014---Deleting-Dependent.pdf 132.93 KB
GB-01-2014---Adding-Dependent.pdf 132.59 KB
Dependent-Verification.pdf 87.72 KB
Last Updated: 2/10/2015 11:14:21 AM

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